Executive Assistant

Job Requirements:

• Diploma or Degree in any relevant field.
• With own transportation and willing to travel across outlets.
• Minimum 2 years working experience in Secretary, Executive Assistant, Personal Assistant, HR, Operations, or related roles.
• Proficient in AI tools such as ChatGPT, Claude, Gemini, Copilot, or equivalent platforms.
• Strong organizational, communication, and follow-up skills.
• Proactive, detail-oriented, and able to work independently.
• Able to manage multiple tasks in a fast-paced environment.
• Fluent in English and Mandarin (written and spoken) is an added advantage.
• Possess a positive attitude, strong sense of responsibility, and willingness to learn.

Job Scope:

• Manage the Director’s calendar, meetings, appointments, and daily priorities.
• Prepare meeting agendas, record meeting minutes, and follow up on action items.
• Track project timelines, deadlines, and execution progress across departments.
• Coordinate communication between the Director and Heads of Departments (HODs).
• Prepare reports, presentations, summaries, and business documents.
• Maintain proper filing, documentation, SOPs, and company records.
• Utilize AI tools (e.g. ChatGPT, Claude, etc.) to improve productivity, research, reporting, and workflow efficiency.
• Monitor and report operational issues, project delays, and key updates to the Director.
• Support management matters outside normal working hours when required.
• Perform other duties and special projects assigned by Management.
• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance